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27 September 2023

How to Effectively Edit Microcopy: Tips for a Better UX Writer

Crafting effective microcopy is only half the battle. The other half? Editing it to perfection. In this article, we'll journey through the world of microcopy editing, exploring its significance and providing you with practical tips and techniques to elevate your skills as a UX writer.

What is Editing for UX Writer?

Microcopy editing isn't just about fixing grammar mistakes; it's about transforming words into a user-centric experience. It's the art of refining microcopy to make it crystal clear, consistently on-brand, and refreshingly concise.

Why We Edit?

Let's dive into why editing matters:

Clarity: When users interact with your digital creation, they shouldn't need a decoder ring. Editing ensures that your microcopy is as clear as a mountain stream, making the user's journey smooth and frustration-free.

Consistency: Imagine navigating an app where every button seems to speak a different language. Editing maintains a harmonious tone, style, and terminology throughout your interface, keeping users in their comfort zone.

Conciseness: In the digital realm, time is of the essence, and space is at a premium. Editing slices through wordy jungles, delivering the message in a crisp, bite-sized format.

Tips and Effective Techniques for Editing

Ready to dive into the world of microcopy editing? Here are some engaging tips and techniques for you:

1. Refer to Style Guidelines

Your project or company likely has style guidelines that dictate the voice and tone of your microcopy. Embrace these guidelines as your map to consistency. They're the North Star that keeps your UX writing on-brand.

For an example of a style guide, check out Microsoft's style guide here 

2. Look for existing content

Imagine you're an archaeologist, excavating the digital past. Use the legacy content as your guide to the soul of your project. Like a historian, study the existing microcopy. Observe its quirks, its strengths, and its weaknesses. This legacy content holds the context and stories that can inform your editing decisions.

3. Come up with versions

Editing is a bit like sculpting. Experiment with different versions of your microcopy. Mold words and phrases into new shapes. Try various approaches and see which one resonates most with your users. A/B testing is your chisel; use it wisely to carve out the best experience.

4. Harness the Power of AI Tools

In today's fast-paced digital world, AI tools can be your trusted allies in the editing process. Tools like Contexa come equipped with co-writing features that can help standardize all your microcopy. These AI tools also can help you with Setting up tone of voice, ensuring that your writing aligns perfectly with your brand's voice, and terms library to ensure consistent use of copies everytime.

Collaborate with Design and Development Teams

UX writing isn't a solo act; it's a symphony. Harmonize your edited microcopy with the visual elements crafted by the design and development teams. Ensure your words and their visuals dance in perfect unison across the interface.

User Testing and Feedback

Your edited microcopy needs a test run. Conduct usability testing and gather feedback from real users. They're the critics who matter most. Their insights are your roadmap for further refining your microcopy.

Stay Updated with UX Trends

The world of UX writing is a dynamic one. Keep an eye on the latest UX trends and best practices. These insights will be your guide as you edit, ensuring your microcopy aligns with the evolving expectations of your users.

Continuous Learning

Never stop learning. Explore resources, courses, and tools that can sharpen your editing skills as a UX writer. Find platforms that offer a treasure trove of resources to keep you ahead of the curve.


In the realm of UX writing, the power to edit microcopy effectively is your secret weapon for crafting exceptional user experiences. Through clarity, consistency, and a dash of creativity, you can transform your words into a journey that users will delight in.

Ready to streamline your editing process with AI? Check out Contexa and you can focus on strategic work.

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